Village Development Society (ਗਰਾਮ ਵਿਕਾਸ ਸਭਾ)

RULES AND REGULATIONS

1)- NAME OF THE SOCIETY 
Name of the society shall be “VILLAGE DEVELOPMENT  SOCIETY : MUSAPUR”.

2)- MEMBERSHIP 
Following categories of citizen of  VILLAGE are eligible to be members of the Society:

1.    Any person who has lived in the village or abroad or

2.    Any person who is belonging to village : members of Current Panchayat, ex-Sarpanches, ex-Panches, Nambardars  or

3.    Any person of village has been retired from Govt./Semi Govt. or any private body.

4.    Any person from any registered communities for the village.

5.    Any person above the age of 18 years who has been so recommended by (1 to 4) above

3)- THE GOVERNING BODY 
The Governing Body shall consist of not less than 8 members and not more than 12 members and the composition of the Governing Body shall be as under:
           CHAIRMAN                    ONE

                        VICE CHAIRMAN           ONE

                         PRESIDENT (NRI)              ONE
            VICE PRESIDENT              ONE

      GEN. SECRETARY            ONE
      JOINT SECRETARY            ONE
      PRESS SECRETARY        ONE
      HEAD CASHIER                  ONE 

      PROJECT MANAGER       ONE

      PROJECT SECRETARY   ONE

                 LEGAL MANAGER               ONE

                WARD HEAD                         NINE

                CHIEF CONSULTANT           FIVE

                

  4)-   GENERAL BODY 
The General Body of the Society shall consist of all members of the Society whose names exist on the rolls fifteen days prior to the day on which Annual Report of the society is published. By General Secretary.

5) - ELECTION & QUORUM 
The election of the society should be one sided positive thoughts just for the development & welfare of the village without any politics/interference . The General Body in its meeting shall elect all the office bearers after Three years by show by hand  as required. The Quorum of the General Body shall be 2/3rd members present. It is clear to mind that the junior members bringing up position in the rotation at every quorum as they willing.

6)- TERMINATION OF MEMBERSHIP
The Governing  Body shall have the power to suspend or terminate membership of any member on the following terms and conditions:-
1. By no confidence motion passed by 2/3rd majority of members present in the General Body Meeting.
2. On his/her written resignation provide a one-month has been served in writing by the member to the President.
3. On his/her death.
4. For any other violent, unsociable, unbecoming behavior etc. 

7)- APPEALS
All the appeals should be referred to the Governing Body for its consideration. If the Governing Body so decides the appeals shall be placed for the consideration of the General Body. The decision of the Governing Body or of the General Body shall be final and shall be communicated to the member in writing. 

8)- READMISSION 
In case the General Body expels a member, the same can be re-admitted provided the concerned member fulfils the condition laid down in the Rules & Regulations. 

  9)-  ANNUAL / EXTRA ORDINARY GENERAL MEETING
The General Body of the Society shall meet at least once in a year, at a meeting which would be called the Annual General Meeting at such a place and time as the Governing Body may decide, and as specified in the notice of the meeting to conduct, among others, the following business: -
1. To receive , approve and adopt the Annual Accounts, the Audit Report and Report of the Activities of the Society from the Governing Body.
2. To Appoint/renew appointment of Chartered Accountants as Statutory Auditor and fix remuneration.
3. To elect persons to fill vacancies of the Governing Body in place of such members of the Body whose terms are expiring by show of hands or by papers as required.
4. To approve and adopt Budget and expense plan out lays for next the Financial Year.
5. To consider any other matter that may be brought to the attention of the members in the notice of the meeting or by permission of the chairman of the meeting.
6. To fill the casual vacancies which have arisen due to death, resignation or incompetence of the members of the Governing Body.
7. To consider any other matter that may be brought to the attention of the Members in the notice of the meeting or by permission of the Chairman of the meeting. 

10)- BANK ACCOUNT
(a) The fund of the Society may be kept in a Scheduled  Bank. With a view to generate income for the Society, The surplus funds shall be invested by Management Committee  or Governing body  in the manner as deemed fit by it .The funds operated properly by the Account Department of  the Society.
(b) The money shall be authorized to be withdrawn under the signature of at least five out of eight as the following withdrawal policy –

(i)            Two out of Three :  President , Vice President (A or B), General Secretary.

(ii)          Three out of Five : Head Cashier, Accountant, Project Manager, Legal Manager, Legal Secretary.

        However, in some situations persons from the Governing Body may also be authorized by the President to make withdrawal in place of/with (1 & 2) from bank. 

                             Or

(c) The money shall be authorized to be withdrawn under the signature  on cheque at least Three out of Five as the selected members by the Governing Body. (Due to Bank procedures)

11) - SOURCES OF INCOME
1. Donations & Special Contributions
2. Grants & Sponsorship etc. 3. Collecting funds through specific sources.
          The income of the Society received from India and outside of India as may be all sources will be utilized only for the promotion of the aims and objectives of the Development of the Village, not for any specific body individually.

12) -  MANAGEMENT OF FUNDS
         All the receipt of the Society funds may be deposited in the Bank and shall be utilized only for the development/welfare promotion of the projects/aims and objectives of the Society. Any amount will be paid by cheque . Account Book/Ledger prepared by accountant/ account helper or combine with account department. The utilized each bill certainly verified by governing body five out of nine and properly kept/safe in the paste file.

13)  - FUNCTIONS OF THE GOVERNING BODY 
1. To make plans for the future programs of  village welfare & development.
2. To enter into such acts, projects, agreements or contracts for the fulfillment of the objectives just for the development and welfare of the Village.
3. To appoint, terminate and fix duties of the members.
4. To accept sponsorships, maintenance, subscription etc. from the flat owners, public, other associations, agencies, govt. departments in the interests and promotion of the aims and objectives of the Society.
5. To approve expenditure above Rs.2,00,000/- (Rupees Two Lac Only) per transaction.
6. To regulate and administer membership of the Society. 

For these purposes, the Governing Body shall meet at least once second Sunday of the months  in a quarter 

14)- REGISTER OF MEMBERS
The Society shall maintain at its registered office a register or its members and shall enter therein the following particulars:
1. The names, father’s name, occupation, DOB, qualification  & addresses of the members.
2. The date on which the member was admitted or ceased. Contact Nos..
3. Any other information required from time to time. 

15)- DUTIES/RIGHTS & RESPONSIBLITIES  OF THE MEMBERS 
Each and every Governing/General  body members are servant of the Village .

Therefore the members of the Society has some responsibility , each members  :
1. Shall have one vote at every general meeting.
2. Shall be entitled to participate in the general meeting and gathering of the Society.
3. Shall have the right to inspect the books of accounts, minutes of proceedings of the General Body Meeting in any working day during working hours by giving reasonable notice.
4. Shall be bound by the rules and regulations and/or by laws which may be framed from time to time; and
5. Shall be administered the oath of the office and loyalty to the Society and/or its constitution by the President. 

1. PRESIDENT   OR VICE PRESIDENT
      a) To supervise all works and activities done by the other office bearers of the   Society.
      b) To preside over the meetings of the Governing Body. He shall have the right to cast vote in case of a tie.
       c) To do other things if authorized by the Governing Body from time to time.
       d) To represent the Society for various works and activities and to appoint representatives for the above purposes
      e) To approve/sanction expenditures upto Rs.2,00,000/- (Rupees Two Lac Only).

2. GENERAL SECRETARY
                        1   The General Secretary of a society shall—

a).     keep the minutes of any meeting of the society ;

b).    ensure that all records, books, papers and other documents of the society are kept in a safe place in the office of the society;

c).     conduct any correspondence on behalf of the society except in the case of a credit union where the society may delegate such powers to other members of staff so that they may carry out the duties of their jobs;

d.)    attend all meetings of the society and have with him the necessary minutes and record books and correspondence relative to the business of the society;

e).     issue notices for all meetings of the general membership of the society in accordance with the Regulations and the by-laws;

f).     sign and execute, jointly with the President, all deeds and conveyances of real property, all fixed deposits or share certificates and such other documents as the Society may specify;

g).    review the minutes of all committees of the society; and

h).     perform such other duties as are prescribed by the by-laws or authorized by the Board.

I)          sign all cheques, notes, bills of exchange and other documents necessary to effect the business of the society;

j).    keep a just and true record of all financial transactions effected by the society in the books provided for that purpose;

k).     keep charge and control of all cash, securities, books and other documents and vouchers for all payments made and receipts issued on behalf of the society.

l).    reconcile or cause to be reconciled at least monthly all passbooks or statements received from depositors with the relevant control accounts in the general ledger;

m) To do any other things if authorized by the Governing Body from time to time.
n) To approve/sanction expenditures upto Rs.50,000/- (Rupees  Fifty Thousand Only). 

2. Joint Secretary/ Press Secretary of the society shall—

a.     attending functions and duties in the absence of General Secretary,

b.    deposit all monies received in the name of the society in such bank or depository as specified by the society;

c) To call members for the Ordinary General Meeting if desired on written request of at least 1/3rd members of the Governing Body. 

3. CASHIER
a)  To keep accounts of receipts and expenditure of the Society and furnish the necessary information to the Governing Body.
b)  To undertake any activities as expressed authorized by the Government Body from time to time. 

c).  prepare the annual statement of account, the balance sheet, the monthly financial statements and other statements as the Board may request;

d)  sign all cheques, notes, bills of exchange and other documents necessary to effect the business of the society

e)  receive all monies due and payable to the society and issue receipts for the same except in the case of a credit union where the society may delegate such powers to other members of staff so that they may carry out the duties of their jobs;

4)- PROJECT MANAGER

a)- A construction project manager sets up the estimates, the budgets and the construction timetable for the client and develops the construction strategy against any project which is under processing.

b)- He selects the subcontractors and workers, and provides required explanations for the builders and other professionals associated with the project, coordinating and collaborating with the architects, engineers and specialists.

c)- The project manager also ensures the construction project complies with all building/roads/streets  codes and any other legal or regulatory requirements.

d)- When delays or problems occur – as they always do – the project manager is the project’s first responder, ready to make the changes after discussion with governing body according to final decision he required to move the project past the issue.

5. LEGAL MANAGER

a). attending any court or police  issues.

b. requiring discovery and production of any documents ;

c. receiving evidence on affidavits ;

d. requisitioning any public record or copies thereof from any court or office ;

e.  any other matter which may be prescribed time to time ;

Provided that no such disciplinary committee shall have the right to require the attendance of

a. any presiding officer of a court except with the previous sanction of the High Court to which court is subordinate ;

b. any officer of a revenue court except with the previous sanction of the State Government

16) - COMPENSATION AND REMUNERATION :

          There have no charges will be pay as salary The members of the Governing Body / General Body shall be entitled to reimbursement of expenses incurred in the performance of their duties. This is an honorary  service, without any dues . Nothing herein shall preclude a member of the Governing Body from serving the Society in other capacity and receiving compensation remuneration, fees or honorarium for such services. There will be give reward any member’s against his/her duty/responsibility which they follow hardly at the village function  

.

17)-  FINANCIAL AUDIT 
The accounts of the Society shall be audited at least once in a year by a qualified firm of Chartered Accountant appointed by the Governing Body.
The financial year of the Society shall start from the 1st day of  January  and end on the 31st day of  December  in the following year. 

18) - TENURE OF THE GOVERNING BODY
The tenure of the Governing Body shall be  03 years. But the Foundation tenure shall be 5 yrs.

19) - AMENDMENT 
Any amendment in the Memorandum of Association and rules and regulation will be carried out in accordance with the section 12 & 12A of the Societies of Registration Act, 1860, as applicable to the National Capital Territory of Delhi. 

20) - ANNUAL LIST OF THE GOVERNING BODY
Once in every year a list of the office bearers and members of the Governing Body shall be filled with the Register of Societies,

21) - DISSOLUTION
The Society may be dissolved as per the provisions laid down under Section 13 & 14 of The Societies Registration Act, 1860 as applicable to the National Territory of Delhi. If upon dissolution of the Society there shall remain after the satisfaction of its debts and the liabilities any property whatsoever, the same shall not be paid to or distributed among the members of the Society but shall be given over to organization with comparable purposes according to the decisions of the members or, in default thereof, according to the decision of a competent court. 

22) - APPLICABILITY OF THE SOCIETIES REGISTRATION ACT
All the powers under all sections of the Society Registration Act, 1860 as amended from time to time and as adapted, extended, and applicable to in the National Capital Territory of Delhi, will apply to the Society. 

23) - ESSENTIAL CERTIFICATE 
Certified  that  this  is  the  correct  copy  of  the  Rules & Regulations of the Society. by Constitutional Committee.

Members of Constitutional Committee :
1. Sh. Jagjit Singh Ji Chhoker (Retd. DEO -Education)
2. Sh. Tarsem Singh Ji (Retd. Subedar -Army)
3. Sh. Ramesh Kumar Ji Guru (Retd. Subedar -Army)
4. Sh. Kundan Singh Ji (Retd. Ministerial Services -PSEB)
5. Sh. Pardeep Kumar Ji Bassi ( Panch -Current)
6. Sh. Satnam Deepak Banga (Administrator -Banking)